Services provided by Perfect Planning LLC
Event Planning Division
Perfect Planning, LLC has the in-house capabilities and experience to offer a complete event management solution. Prior to an event, our event planning division will cover the following:
Client Liaison
- Objectives
- Budgets
Site Selection Assistance
- Destination
- Hotels
- Venues
- Catering Halls
- Site Inspections
Negotiation Process
- Airlines
- Hotels
- Venues
- Destination Management Companies
Advanced Planning
- Hotel Accommodations
- Welcome Gifts / Amenities
- Participant Registration
- Event Space
- Meeting Rooms
- Offices
- Room Set-Up
- Audio Visual Coordination
- Banquet Functions
- Menu / Menu Cards
- Decor
- Entertainment
- Themed Events
- Destination Management Companies
- Airport Transfers / Shuttle Buses
- Off-Site Events
- Gala & Speaker Dinners
- Tours / Activities
- Financials
- Budget(s)
- Payment Schedule
- Invoicing
- Honoraria
- Travel Stipend
Attendee Recruitment
- Speakers
- Participant Registration Process
Communicating with the participants regarding their hotel, air travel, ground transportation, social events, and all other program components via fax, phone, or email, as dictated by our client's needs.
Reports
Throughout the management process, Perfect Planning, LLC will deliver customized reports including:- Timeline
- Budget
- Preliminary
- Working
- Actual
- Time & Event
- Participant List
- Rooming List
- Activity List
- Arrival & Departure Manifests
- Transportation Schedules
- Sedans / Limousines / Shuttles
Print Material
Our communications are concise, timely, creative and customized for each event.Initial Mailing
- “Save The Date”
- Invitation including:
- Hotel / Venue Information
- Ground Transportation Information
- Off-Site Activity Options (tours, activities)
- Preliminary Schedule of Events
- Additional Information, as required
Final Confirmation Mailing
- Final Hotel Arrangements
- Electronic Ticketing Notice
- Airport Transportation Information
- Current Travel Regulations
- Flight Information or Driving Directions
- Personalized Off-Site Activity Schedule
- Updated Schedule of Events
- Destination Information (weather and currency)
- Amenity (travel tags, travel wallets)
On-site Print Material